BOT Meeting minutes 15 April 2008

CARTERTON SCHOOL BOARD OF TRUSTEES 

MINUTES OF MONTHLY MEETING 

7.00PM 15 April 2008

Present:

Heather Lucas (Chairperson), Alison Woollard (Principal), Rae Andrews (Secretary), Barbara Whitburn (Staff Rep), Peter Mele, Minty Hunter, Sarah Smith

Apologies:

Dave Ryan, John Fraser

Minutes of the Previous Meeting:

The minutes of the previous meeting 17 March 2008 be taken as read and confirmed as accurate.

Moved Heather L / Pete M Carried

Matters arising from Previous Minutes:

• Geoff Copps was recommended to complete the charter at no cost and Principal is to contact him.

• Sky TV has been disconnected.

Reporting to BOT – Social Studies

Barbara Whitburn, Lead Teacher of the Social Studies Curriculum, with the aid of the data show presented a very informative report on Social Studies. Studies were done on the recent Carterton 150 year centenary however Barbara explained that there were very limited resources at the beginning of the project. The first draft of the 2008-9 unit overview is being developed. Term 1 2008 the focus was ‘Who we are’ where every student learned their mihi and represented themselves in different ways.

Chairperson thanked Barbara and commended her for a very interesting presentation.

Financial Report:

• Monthly accounts to end March 2008 were taken as read.

• The PTA – BOT financial arrangement is to change, the PTA is to become a sub committee of the Board. A BOT member is to attend PTA meetings and a BOT member is to become a cheque signatory for the PTA.

• Secretary is to meet with Sarah to revamp the Finance Report.

• Finance committee meeting is to be arranged.

Secretary moved that finance reports be accepted / Sarah S Carried

Principal’s Report:

Principal presented her report

• School Roll – 319.

• Student Achievement - School wide assessments for term one are completed. Information is being collected on the range of special needs and abilities identified by teachers to develop a Special Needs Register. Information is also being collected on reading levels through the school and will be monitored through the year.

• Employer Responsibility – There was some discussion of teachers personal property at school and if damaged then who is responsible for the insurance excess. It was decided that personal property at school is at your own risk, however, where it is for educational purposes and the school is unable to provide the resource then the Board would look at each individual case.

The Principal recommended that the BOT provides 2 hours of childcare for each of the job share teachers every 2 weeks to allow for uninterrupted time for planning and reviewing work.

The Chairperson moved that the Board approves in principle 2 hours of childcare every 2 weeks for job sharing teachers subject to confirmation of cost with Alison, to a maximum of $400.

Moved /Alison W Carried

• Property and Finance – Konica Minolta will be installing the new photocopiers/printers in the second week of school holidays

Principal moved that report be accepted / Pete M Carried

Property Committee:

• 5 Year Property Plan – Ministry of Education has advised of an inflation adjustment of the 5YPP with an additional $16,836. This brings the balance available to July 2009 to $57,000.

A project manager is to be appointed for the junior school upgrade and information is required as to whether we can source our next 5 year funding allocation.

The school swimming pool needs upgrading and Rae is to contact contractors to provide options and costs.

• 10 Year Maintenance Plan – Exterior painting of the school is due at the end of 2008. 3 quotes are required, for both individual areas and the whole school.

A conflict of interest is noted with Dave Ryan.

Principal moved that the report be accepted / Heather L Carried

Uniform Committee:

• Parents who have made specific requests have been responded to.

• Outcome for Y8’s is that all parents are in favour uniforms and the resolution is that Y8’s do not have to wear the uniform polar fleece.

• Limited supply of some uniform pieces, it is best to order.

• Parents, not children, will be identified if expectation of uniform is not met.

• One family has approached the school for financial assistance.

• The PTA may be approached to fund some uniform pieces for the junior school.

Chair moved that the report be accepted / Pete M Carried

Correspondence:

Add to Incoming: WWSTA – Training newsflash

Telecom – School Connection annual statement

MOE – Property five year agreement: Budget

Featherston School BOT – Hall use agreement with OSCAR

The inward and outward correspondence be taken as read

Moved Heather L / Pete M Carried

General Business

• Kate Scott resignation

Chair moved that Kate’s resignation be formally accepted.

Moved / Barbara W Carried

• After School care

OSCAR program is to start at the beginning of Term 2. OSCAR is fully resourced to provide good service and awaiting approval from CYFS to be an accredited provider. There may be a reduction in cost for some parents with a change in WINZ subsidies. For liaison purposes the Principal is the designated representative of the school.

Carterton School is to draw up an agreement on the same basis as the agreement between Featherson School BOT and YMCA Masterton OSCAR with the following clauses to be added:

1. The facilities provided must be left in a clean and tidy manner on a daily basis.

2. Hall may need to be made available at certain times with an alternative room be made available.

3. There is an agreed end date to the contract.

4. There will be a 6 month review of rental

Chair moved that subject to these clauses being added and agreed to, in principle the Board agrees to the contract agreement which will be finalised by Principal and Chairperson.

Moved / Barbara W Carried

There being no further business the Meeting closed at 8.50pm.

Next meeting – Tuesday 20 May 2008 @ 7.00pm

Refreshments: Barbara

………………………..……………….Chairperson ……………… Date

Action Items

Last changed: Jun 03 2008 at 7:20 AM