BOT Meeting minutes 17 March 2008

CARTERTON SCHOOL BOARD OF TRUSTEES 

MINUTES OF MONTHLY MEETING 

7.00PM 17 March 2008

Present:

Heather Lucas (Chairperson), Alison Woollard (Principal), Rae Andrews (Secretary), Barbara Whitburn (Staff Rep), Peter Mele, Dave Ryan, John Fraser

Apologies:

Sarah Smith, Minty Hunter

Minutes of the Previous Meeting:

The minutes of the previous meeting 20 February be taken as read and confirmed as accurate.

Moved Heather L / John F Carried

Matters arising from Previous Minutes:

• Sky TV is not being used and is to be disconnected.

Financial Report:

• Monthly accounts to end February 2008 were taken as read.

• There was discussion on the 2007 deficit and the impact of depreciation. There is a need for careful spending in 2008 and to look at increasing revenue with external monies by fundraising, grants and donations. Subsequent to 31 March, finance reporting is to be looked at.

• Subject to adjustments the 2008 Budget is approved by the BOT

• Finance committee report was presented.

Chair moved that the finance reports be accepted / Pete M Carried

Principal’s Report:

Principal presented her report

• School Roll – 322 with 2 seniors due to enrol next term.

• Professional Development –Numeracy project PD continues with diagnostic interviews in some classes being completed. Staff attended an Autistic Spectrum Disorder session. Learning Teams 2, 3 and 4 team leaders attended a middle management course.

• Student Achievement - School wide assessments will be ready soon.

• Charter Review – Lesley Moffat is to complete our charter review unless the Principal can find a viable alternative at no cost.

• Employment – All appointments have been made. For RTLB, Carolyn Silverwood has been appointed to the permanent position and Susan Proctor has accepted the fixed term position until the end of the year. Jill Galbreath has accepted the permanent .8 Learning Support teacher position and Lesley Kennedy has been appointed as the permanent classroom teacher from term 2.

• Principals’ Appraisal - Gill Burdett will undertake the 2008 principal’s appraisal at a cost of $700 approximately with the possibility of some reduction in costs if able to work in with another school.

• Property and Finance – Konica Minolta have presented their proposal for printing / photocopying as an alternative to Ricoh. All old printers are to be sold.

Principal moved that Konica Minolta proceed with the printing and photocopying consolidation.

Moved /Heather L Carried

• School Uniform – A uniform sub committee is to be formed. Heather, Alison and Barbara are members with the possibility of John or Minty to join. This committee will answer parent queries and deal with day to day issues. Key matters will be referred back to the Board.

Principal moved that report be accepted. / Barbara W Carried

Property Committee:

A property committee meeting is to be arranged. Heather is to join this committee and Dave will chair meetings.

Correspondence:

Add to Incoming: Telecom – School Connection statement

Sharon Smith – Leave request

Lesley Moffatt – Charter and Strategic Plan

Tukutuku Korero – March 2008 (Copy admin office)

STA News – March 2008

The inward and outward correspondence be taken as read

Moved Heather L / Barbara W Carried

Matters Arising from Correspondence:

• Lifeguard funding - Congratulations to Bryn for facilitating the funding assistance for the swimming programme for Carterton Schools.

• ESOL verification – The school is commended for the support it provides for English language learners.

• After School Care – Tania Oakey is finishing at the end of Term 1 and OSCAR will commence at the start of Term 2. After discussion with the YMCA it was decided a rental fee of $75 per week for the hall hire with extra rental if real costs are higher. A contract is yet to be drawn up and details are yet to be confirmed.

General Business

• Ronny Tankersley retirement

Ronny is retiring at the end of this year and some thought needs to be given to this.

• Carterton School 150 year centenary

This is 3 years away and there is a need to consider preparations for this.

• BOT meetings

Chair proposed that the BOT meetings be changed to a Tuesday evening with prior approval from Minty and Sarah.

Moved Dave R Carried

There being no further business the Meeting closed at 8.50pm.

Next meeting – Tuesday 14 April 2008 @ 7.00pm

Refreshments: Minty

Action Items

Last changed: Jun 03 2008 at 7:20 AM