BOT Meeting minutes 20 May 2008

CARTERTON SCHOOL BOARD OF TRUSTEES
MINUTES OF MONTHLY MEETING
7.00PM 20 May 2008

Present:
Heather Lucas (Chairperson), Alison Woollard (Principal), Barbara Whitburn (Staff Rep), John Fraser, Sarah Smith, Peter Mele, Dave Ryan, Minty Hunter.

Apologies:
Rae Andrews

Minutes of the Previous Meeting:
The minutes of the previous meeting 15 April 2008 be taken as read and confirmed as accurate.
Moved Heather L / Pete M Carried

Matters arising from Previous Minutes:

• Chairperson has written to Kate Scott.
• Principal has spoken to Geoff Copps.
• After School care has started.

Financial Report:

• Monthly accounts to end April 2008 were taken as read.

Chairperson moved that finance reports be accepted / Sarah S Carried

Principal's Report:
Principal presented her report

• School Roll- 319.
• Student Achievement Report - The principal tabled an achievement report detailing student's achievements in reading (using the STAR test) in years 3-8. This information is to be refined and investigated by Alison over the next few months.
• The BOT would like specific information around the 'non-readers' group. Who are they? What is happening to support them currently? What might they need in the future?
• BOT has signed off the 2008 charter, strategic plan which will be forwarded to the MOE this week.
• New NAG on healthy eating was circulated. The Board believes we should have a balanced attitude to healthy eating and support healthy eating habits. The school has signed up to a Healthy Eating Healthy Action Kitchen Garden project which will provide support and finance for us to develop our school garden. Several parents have already offered support.
• Employer Responsibility - Ronny Tankersley has tendered her resignation and will be retiring at the end of this year. Sandra Gray has resigned from her role as Teacher Aide in the Library as from the end of Term 2. Both resignations have been accepted.
• Uniform - School Tex have not been able to provide the polo shirts within the time expected. The committee is to review the contract

Principal moved that report be accepted / Heather L Carried

Sub Committee Reports:

Finance Committee:

• The finance report has been revamped to provide additional columns for more useful comparisons / reporting. It was decided finance committee members will be provided with this report and supporting documents each month and Board members will receive a simplified version. There was some discussion over the general BOT finance report and the 'variance' column.

Board members will receive the revamped one page summary report and finance committee members will receive full finance reports.
Moved John F / Pete M Carried

• ASB have approached the school with a proposal regarding changing banks and using their Education Administration package. Rae has met with Westpac to see if they are able to match this proposal.
• As schools are no longer able to accrue Telecom points it was suggested that we may be may find better deals with other providers.
Rae is to investigate alternative telephone providers to find if there are better deals available.
Moved Minty H / Dave R Carried

• Some grant applications are in progress
Chairperson moved that the report be accepted / Sarah S Carried

ICT Committee:

• Dish that was on community hall is now on top on the school.
• The Long Term plan for ICT is being formulated by Raewyn and John.
• Wireless through the school is being developed using Telecom points.

Verbal report was tabled by Minty H / Alison W Carried

Property Committee:

• Swimming Pool - 2 out of 3 quotes have been received.
• 10 Year Maintenance Plan - 1 out of 4 quotes has been received.
• There has been some vandalism on Sunday evening with a security light and an alarm bell being broken.
• Two property project managers have spoken to the property committee and are submitting proposals.

Principal moved that the report be accepted / Dave R Carried

Correspondence:
Add to Inwards:
Ronny Tankersley - Resignation
NZSTA - Professional Development workshops
Telecom - School Connection statement
Sandra Gray - Resignation
NZ Education Gazette -19 May 2008
NZSTA - School plus memo
Update of Behaviour booklet

Add to Outwards:
Ronny Tankersley - Resignation acceptance
Sandra Gray - Resignation acceptance
Lesley Alecock & Felicity Edwards - Child care subsidy
Kate Scott - Resignation acceptance
The inward and outward correspondence be taken as read
Moved Heather L / Dave R Carried

General Business

• Entranceway
  Chair is to meet with Colin Wright, Chief executive of CDC, to discuss possible links between the municipal hall development and our entranceway.
• BOT Training
  A financial training session will be integrated into our school charter and strategic plan review with Geoff Copps.
• Ronny's retirement
  A small group is to be formed to arrange leaving events for Ronny. The Principal will put in the next school newsletter that Ronny has announced her retirement and request names from the community to assist in organising leaving events.
• Herrick family
  The Board acknowledged the sad time for the Herrick family and pass on their condolences.

There being no further business the Meeting closed at 8.30pm.
Next meeting - Tuesday 17 June 2008 @ 7.00pm

Last changed: Jun 17 2008 at 5:17 AM